The records department created this page to provide basic guidance to Douglas County employees on records management procedures.
"Records" means all documents, papers, letters, maps, books (except books in formally organized libraries), microfilm, magnetic tape, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in performance of functions by any agency. (O.C.G.A. 50-18-91)
Douglas County Records Retention Schedules
In accordance with the Georgia Records Act, the Douglas County Board of Commissioners on 6 June 2000 adopted the records retention schedule as approved by the Georgia Secretary of State's Office and published as the Common Records Retention Schedules for County Government, as may be amended, and Common Records Retention Schedule for Courts as may be amended.
Douglas County Records Destruction
Each department head should routinely destroy obsolete records in accordance with adopted retention schedules and document that destruction through the use of a records destruction authorization and certificate form. Use this conversion chart to convert volume to cubic feet.
- The destruction of records shall occur only through the operation of an approved retention schedule. (O.C.G.A. 5-18-102)
- Document the destruction of ALL public records.
- The alienation, alteration, theft, or destruction of records by any person or persons in a manner not authorized by an applicable retention schedule is a misdemeanor. (O.C.G.A. 50-18-102)