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The records department created this page to provide basic guidance to Douglas County employees on records management procedures.
"Records" means all documents, papers, letters, maps, books (except books in formally organized libraries), microfilm, magnetic tape, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in performance of functions by any agency. (O.C.G.A. 50-18-91)
In accordance with the Georgia Records Act, the Douglas County Board of Commissioners on 6 June 2000 adopted the records retention schedule as approved by the Georgia Secretary of State's Office and published as the Common Records Retention Schedules for County Government, as may be amended.
Each department head should routinely destroy obsolete records in accordance with adopted retention schedule. The form for this use is downloadable from the right-hand side of this page. Use the conversion chart to convert volume to cubic feet (downloadable form).