Douglas County Georgia

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From the Board of Commissioners and County Manager:


Inclement Weather Policy


September 14, 2007
Download: WeatherPolicy.doc
Inclement Weather Policy

COUNTY OFFICE CLOSINGS:
Adverse weather conditions sometimes require a flexible approach to opening or closing County offices. It is the purpose of this policy to reduce the possibility of risk to the public who may visit County-owned facilities, and promote the safety of County government employees.

County offices may be closed at the discretion of the County Administrator, after an assessment of road conditions by the Douglas County Emergency Management Agency, the Sheriff’s Office, E-911, and the Fire Department, which determines that ice, snow, heavy rains, flooding, or other adverse conditions have created hazardous circumstances for the traveling public. It is the responsibility of the employee to obtain information regarding work status changes.


PLAN A – OFFICES CLOSED:
If Plan A is implemented by the County Administrator, County offices will be closed all day and non-essential employees should not report to work.

If a decision to close County offices is made before or after normal working hours, information concerning the closing will be placed on the following media:
    www.CelebrateDouglasCounty.com, the Douglas County web site (banner heading on home page);
  • dctv23 (channel 23 on Comcast cable) for Douglas County residents (all other programming will be pre-empted);
  • all Atlanta television stations (rotating announcements at the bottom of the screen);
  • radio stations associated with a television station group (most major radio stations;
  • 770-949-2000 (Courthouse main switchboard number)
  • social media sites used by the County to publish information (facebook, etc.).

Non-essential employees are advised to inform themselves by any of the above listed means concerning the status of office hours during inclement weather; it is not the responsibility of the County to contact you.

Employees will be compensated at their normal rate of pay for the period in which County offices were closed.


PLAN B – DELAYED OPENING:
If Plan B is implemented by the County Administrator, nonessential employees should report to work at a time to be determined by the County Administrator. Upon implementation of Plan B, a nonessential employee may arrive at his/her work site on or before time designated without a penalty. Employees arriving after the designated time will be required to charge all time lost to accrued annual leave or accrued compensatory time. If an employee does not have accrued annual leave or accrued compensatory time, the employee’s salary will be adjusted to reflect all lost time after the designated time with said amount to be deducted from the employee’s next scheduled payroll check. Employees will be compensated at their normal rate of pay for the period prior to the designated time during which county offices were closed.

If Plan B is implemented by the County Administrator, information will be posted on the above listed communications outlets.


PLAN C - COUNTY OFFICES OPEN WITH EMPLOYEES TO ARRIVE AS SAFETY ALLOWS
There may be circumstances where County offices will open at their regular opening time, but due to weather conditions, it may be difficult for employees to safely get to the Courthouse by that time. Under these circumstances, employees should arrive at work as soon as it is safe for travel. If the employee arrives by 10 a.m., they may be paid for the full day at the discretion of their Department Head. After 10 a.m., the employee will be paid for the time they work, and will be allowed to take accrued vacation time or compensatory time for the time they missed. If an employee feels that it is not safe for them to come in at all on a day that the Courthouse is open due to roadway/weather conditions, they may take accrued vacation time or accrued compensatory time for that day at the discretion of their Department Head.

Misuse of the weather/travel conditions to arrive late for work may result in disciplinary actions by the Department Head.

If Plan C is implemented by the County Administrator, information will be posted on the above listed communications outlets.


WEEKEND PERSONNEL:
The County Administrator will determine which plan of action will be implemented for nonessential employees who are required to report for work during weekend hours. Department Heads who are responsible for nonessential employees should contact the County Administrator, or his designated agent, via telephone, cellular phone or pager, for instructions for Plan A or B. Department Heads will then inform employees of action. Employees will be compensated at their normal rate of pay for the period during which the department is closed.


ESSENTIAL PERSONNEL:
Essential personnel are defined as employees who work in Public Safety, Public Works (DOT), E-911, or where 24-hour personnel are essential to the operation. The designation of essential employees within these departments is at the Department Head’s discretion. Employees who are classified as essential personnel and who are required to report to work while the county is operating during inclement weather conditions, will receive additional compensation at their normal (straight time) rate of pay for the period in which he/she worked. Overtime policy applies to essential personnel who work hours in addition to their normal scheduled hours excluding additional compensation for hours worked during inclement weather. Compensation may be in the form of compensatory time.


EARLY CLOSING:
In the event weather conditions become adverse during normal working hours, the County Administrator may dismiss nonessential employees. The County Administrator, or his designated agent, will advise Department Heads of the appropriate action to take. Employees will be compensated at their normal rate of pay for the period during which County offices were closed.



EXTENUATING CIRCUMSTANCES:
In the event of a loss of power or heat; or if structural problems are sustained by a department, it will be at the discretion of the County Administrator, if and when said department will be closed. In departments where multiple sites exist, only the affected site will be closed. Employees will be compensated at their normal rate of pay for the period in which the department is closed.

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