The Douglas County Records Department encourages and coordinates the systematic, cost-efficient creation, maintenance, and accessibility of official county government records. In establishing a records management program, the department ensures that information will be available as needed by government officials, employees, and the public, that obsolete records are disposed of in accordance with legal procedures, and that records of continuing value are preserved for research.
The Georgia Open Records Act and related subtitles of Georgia law authorize a personal inspection of public records at a reasonable time and place by any citizen regardless of their state of residence, unless prohibited by a court order or otherwise exempted by law; however, no public official or personnel is required to prepare reports, summaries, or compilations not in existence at the time of an Open Records Request.
Time Expenditure Cost
The time expenditure cost will be calculated per hour of the lowest paid employee qualified to conduct the research of an open records request, with no charge for the first quarter hour of employee time expended. The requestor will be charged no fee associated with the monitoring of records’ inspection. Each photocopy will be $0.10 per page. Other fees may apply for different types of media and formats, for certified copies, or for mailing to compensate for the actual cost to the county.
Payment may be made by cash, check or money order payable to the Douglas County Board of Commissioners.
Douglas County Record Retention Schedule
In accordance with the Georgia Records Act, the Douglas County Board of Commissioners on 6 June 2000 adopted the records retention schedule as approved by the Georgia Secretary of State’s Office and published as the Common Records Retention Schedules for County Government, as may be amended, and Common Records Retention Schedule for Courts, as may be amended.